Confidential Employee

Salary Range:  $55,000 - $73,000

40 Hours Per Week, 260 Calendar Days

4 Weeks Paid Vacation

Insurance Package

PERS Pick-up - Paid by District

PFMLI - Paid by District

Start Date:  TBD with Hired Candidate

 

 

DEFINITION OF DUTIES:

Under minimal direction and supervision, the Finance/Payroll Specialist is responsible for the processing of payroll, ensuring the accuracy of payroll-related information; generating payroll checks in accordance with established district, state and federal requirements and providing up-to-date reference materials for review and audit.  Must excercise the highest level of professional ethics and deal professionally and diplomatically with highly confidential and sensitive information and issues.

 

Responsibilites - Prepares payroll for 250-300 employees to include:

• Work with Human Resources in the intake and the onboarding process with all new employees.
• Set up and maintain all employee information in Infinite Visions, Frontline, PERS EDX, and OEBB.
• Accurately determine and make changes for withholdings, insurance, voluntary deductions, leaves, experience, certification and salary.
• Balance and upload information from AESOP/VeriTime/Frontline into the IV's payroll software program.
• Maintain all court ordered disbursements and respond to interrogatives.
• Prepares checks, direct deposits and pay vouchers for separation and distribution to schools or departments.
• Balance and prepare remittance for monthly withholdings to appropriate vendors.
• Comply with all payroll tax requirements and work with tax agencies to resolve any outstanding issues.
• Process and prepare all monthly, quarterly and annual reports. Process and file W-2’s.
• Research and respond to inquiries from district staff on payroll questions up to and including insurance and PERS.
• Reconciliation of leave accounting.
• Process unemployment claims.
• Complete employee verifications.
• Maintain payroll employee files.
• Serves as district liaison with the workers’ compensation insurance company. Provides and follows up on claim information and documents. Stays current on and coordinates benefits, programs and reimbursements.
• Has a strong understanding of state and federal employee leave laws and district leave administration, and works with employees to properly identify appropriate leave procedures.
• Answer questions from retirees and support them through the retirement process.
• Prepare contracts and notices of employment for classified staff.
• Prepare materials for external or internal audits.
• Works with the Business Manager during budget preparation and negotiations.
• Organize annual insurance open enrollment.
• Fulfills other related duties as assumed or assigned.

 

QUALIFICATIONS:

• Any combination of education in accounting and/or experience in payroll which would provide the desired skills, knowledge, and ability required to perform the job. 
• Public experience preferred.

 

REQUIREMENTS:

TalentEd Recruit and Hire Application

Three Letters of Recommendation

Letter of Interest

Resume and Transcripts

Fingerprinting and Drug Screening (upon employment)

 

                                         An equal Opportunity Employer